Service overview
We help e-commerce businesses reconcile platform activity to bank deposits and accounting records, making sales, fees, refunds and balances easier to understand.
Every engagement begins with a discussion of your current process, systems, reporting deadlines and the outcomes you need. We confirm the scope, responsibilities, frequency and deliverables before work begins.
Platform and payout reconciliation
- Shopify and marketplace sales reconciliation, where supported
- Stripe, PayPal and other payment processor reconciliation
- Gross sales, refunds, discounts and chargebacks review
- Merchant fees and settlement timing analysis
- Matching platform payouts to bank deposits
Accounting cleanup and structure
- Chart of accounts suitable for e-commerce activity
- Review of clearing and suspense accounts
- Sales tax data coordination and transaction categorisation
- Inventory and cost-of-goods-sold coordination based on records provided
- Historical cleanup and migration support
Performance visibility
- Sales and fee summaries by channel where data is available
- Refund and chargeback trend visibility
- Marketplace and payment processing fee analysis
- Monthly reporting that reconciles platform activity to accounting records
Typical deliverables
Deliverables are confirmed in the engagement proposal and may vary based on business complexity, record quality and service frequency.
- Platform-to-bank reconciliation schedules
- Payment processor and marketplace clearing review
- Monthly bookkeeping and reporting, if included
- Exception list for missing payouts, timing differences or data gaps
A clear working relationship
We aim to make responsibilities and open questions visible. You will know what information is needed, what is included in the agreed scope and which items require management, tax or other professional review.